Top conference registration systems
There are many benefits to holding a conference. For starters, it’s a great way to bring together industry professionals to share ideas and network — not to mention, it’s a great promo for your company if you’re just starting out.
Though conferences can be crucial for many businesses, that doesn’t mean they’re easy to pull off. Large-scale events are stressful on many levels — and the best way to combat that stress is to choose good software that can take the pressure off.
The registration process is your attendees’ first peek into how you’ll run your event. If you make a bad impression from the get-go, you’re going to have to win them back at the actual event. Start with a painless registration process, and your guests will be excited to attend your conference — not worried that it will be a disorganized mess.
To get your conference started on the right foot, check out these 9 conference registration software tools that can help with a variety of tasks, like organizing attendee information, collecting payments, creating tickets, and more.
You can use Jotform for many types of data collection, but event registration is one of the most common uses. There are almost 400 templates that you can tweak to fit your conference, whether it’s adding company branding and colors or choosing from multiple gateways to collect payments.
What’s more, with Jotform Tables, you can organize your entire guest list as the names come in via your registration form. You can customize your spreadsheet by adding column types and color coding, and you can easily search and filter your data. That way, you can organize attendees by event type, company, or industry, or group them based on which panels they’re attending.
And the features continue even after your registration forms are complete with helpful integrations like Mailchimp, Zoom, and HubSpot CRM.
Setting up an event registration page is easy with Eventzilla. If you want to skip any design work, the software allows for a quick, drag-and-drop setup with simple layouts.
You can create profiles to showcase who’ll be speaking at your conference and generate some buzz around your event. There’s also an attendee self-service feature, so if your guests need to change their event type, transfer their ticket, or cancel their registration, they can take care of it without needing assistance.
Eventzilla is not only a great option for registration, but the features continue on the mobile app during the actual conference.
ePly handles every step of your event registration — from custom forms to attendee check-in. It allows you to create mobile-friendly form templates that you can save for future events and provide your guests with multiple options for secure payment.
One useful feature is the ability to create waitlists that automatically backfill spots. This way, your conferences will always be as full as possible, and more people will have a chance to register. The ePly reporting features are also quite helpful when it comes to crunching the numbers for the next year’s event.
Eventbrite has been a leader in conference registration software for years — and for good reason. It’s one of the most popular sites to look for events in your area, and its simple interface is easy for both event holders and attendees to navigate.
You can embed the Eventbrite checkout experience in your own website, so your registration page has your branding and URL. Plus, promos and email campaigns are easy with Eventbrite’s custom email templates and performance tracking.
Eventbrite is a great choice if you’re hoping to build an experience around your conference and would like the popularity of the website to help build some hype.
Socio is a great pick for companies hoping to keep their branding on their registration page. The software allows for full customization with the ability to choose colors, a logo, a theme, and a cover image.
All of the data you collect from your attendees will go straight to the Socio platform, so you don’t have to worry about using separate CRM software. Ticketing functionality is also included, so you can create ticket types, promo codes, and access codes — all from the same platform.
Cvent is a convenient option if your conference has multiple tracks or sessions that require a dynamic registration form. It also allows you to configure restrictions and permissions within your forms if you’re only allowing certain guests to register for certain event types.
The waitlist feature will handle any capacity issues, and you can even set up a workflow if you’d like to require approvals.
Another unique feature is Cvent’s content library, which gives attendees easy access to policies, brochures, floor plans, and any other info they need before or during your conference.
If you’d like some creativity within your conference registration software, Eventleaf gives you design flexibility and offers the latest in web technology to ensure you have an eye-catching registration page.
In addition to ticketing functionality, Eventleaf specializes in attendee engagement. You can provide your guests with a guide app that gives them all the information they need; plus, you can send them messages and polls directly.
There’s also an app just for the check-in process, so you can print badges, scan QR codes, or just manage your attendee information — all from one place.
It’s hard to ignore the fact that GTR has existed in the conference and event industry for over 25 years, which is somewhat unique when it comes to software.
In addition to your customized landing page, you can create your own registration forms, set up automated emails, and manage pricing and payments. And here’s a unique feature: Your attendees can see their badge before the event, in case they want to change anything.
Also, if you’d like to earn some ad revenue from your registration site, GTR lets you include your sponsors on your landing page.
RSVPify offers a multimedia registration experience, with video hosting, personalized photo welcome messages, and custom QR codes. If you’d like to add your registration form to your own site, you can seamlessly embed it by copying a few lines of code. If you’re starting from scratch, RSVPify’s registration forms are highly customizable, and you can collect donations and gifts from the same platform.
Other cool features include a seating chart maker, a guest check-in system, and a secondary event creator. Plus, you have the ability to increase security with password-protected RSVPs and the option to add age verification to your registration forms.